Add and Manage Products

What is a Product?

A product is any physical item or service you sell regularly. By saving products in Suoops:

• Invoice faster - Pick from a list instead of typing each time
• Consistent pricing - Everyone sees the same price
• Track inventory - Know how much stock you have
• See best sellers - Know which products make the most money

How to Add a Product

Step 1: Go to Inventory

1. Log in to your Suoops dashboard
2. Click "Inventory" in the sidebar
3. Click the "Add Product" button

Step 2: Fill in Product Details

Step 3: Advanced Options (Optional)

Click "Show Advanced Options" to add:

• SKU/Product Code - Internal reference number
• Description - Details about the product (appears on invoices)
• Category - Group similar products (e.g., "Hair Products", "Skincare")
• Unit of Measure - "pcs", "kg", "liters", etc.
• Low Stock Alert - Get notified when stock drops below this number
• Tax Exempt - Toggle if this product shouldn't have tax applied

Step 4: Save Product

Click "Save Product" and it's added to your catalog!

Using Products When Invoicing

Now when you create an invoice:

1. Click "New Invoice"
2. In the line items section, click "Add from Inventory"
3. Select your product from the list
4. Suoops fills in:
   • Product name
   • Unit price
   • Description (if you added one)
5. Enter the quantity
6. Done! Line item is added.

Managing Existing Products

Edit a Product

1. Go to Inventory
2. Click on the product you want to edit
3. Click "Edit Product"
4. Update any details (name, price, stock, etc.)
5. Click "Save Changes"

Note: Price changes only affect new invoices. Existing invoices keep the old price.

Delete a Product

1. Go to Inventory
2. Click on the product
3. Scroll down and click "Delete Product"
4. Confirm deletion

Note: You can't delete products that have been used in invoices. Instead, mark them as "Inactive" to hide them from your active catalog.

Mark as Inactive

For products you no longer sell but want to keep in your records:

1. Edit the product
2. Toggle "Active" to OFF
3. Save

Inactive products don't show up when creating invoices, but you can still view historical data.

Product Categories

Organize products by category for easier browsing:

Create Categories

1. Go to Inventory → "Categories" tab
2. Click "Add Category"
3. Name it (e.g., "Hair Products", "Electronics", "Services")
4. Save

Assign Products to Categories

1. Edit any product
2. Select a category from the dropdown
3. Save

Now when invoicing, you can filter by category to find products faster.

Bulk Actions

Need to update many products at once?

1. Go to Inventory
2. Check the boxes next to products you want to update
3. Click "Bulk Actions" at the top
4. Choose an action:
   • Update Prices - Apply a percentage increase/decrease
   • Change Category - Move to different category
   • Set Low Stock Alert - Apply same threshold to all
   • Mark as Inactive - Hide multiple products

Import Products from a File

Have many products to add? Upload a CSV file:

1. Go to Inventory
2. Click "Import Products"
3. Download the CSV template
4. Fill in your products (name, price, stock, etc.)
5. Upload the completed file
6. Review and confirm the import

Product Reports

See how your products are performing:

Best Sellers Report

1. Go to Reports → "Product Performance"
2. See products ranked by:
   • Total revenue generated
   • Units sold
   • Number of invoices

Inventory Valuation

1. Go to Reports → "Inventory Value"
2. See total value of your stock (quantity × price)
3. Useful for accounting and insurance purposes

Common Questions

Can I have the same product at different prices?

Yes! Create separate product entries:

• "Hair Gel - Wholesale" at ₦1,500
• "Hair Gel - Retail" at ₦2,500

What if I sell services, not products?

Services work the same way! Just add them as products:

• "Website Design - Basic Package" - ₦150,000
• "Social Media Management - Monthly" - ₦50,000

Leave the stock quantity blank since services don't have inventory.

Can I add custom fields to products?

Not yet, but you can use the Description field to add extra details like color, size, variant, etc.

Do product images appear on invoices?

Images help you find products quickly in your catalog. They don't appear on customer invoices (keeps invoices clean and professional).

Best Practices

1. Use Clear, Descriptive Names

Good names help you and your customers understand exactly what's being sold.

• Good: "MacBook Pro 14-inch M3 - Space Gray"
• Avoid: "Laptop"

2. Keep Prices Updated

Review your product prices monthly. Update when:

• Supplier prices change
• You adjust your profit margins
• Seasonal pricing kicks in

3. Add Product Images

Especially helpful if:

• You have a large catalog
• Multiple team members create invoices
• Products look similar (different sizes of same item)

4. Use Categories Wisely

Don't create too many categories. Keep it simple:

• 5-10 categories is usually enough
• Group by customer type or product type
• Examples: "Retail Products", "Wholesale Items", "Services"

5. Archive Old Products

Instead of deleting, mark as inactive. You'll still have records of past sales but won't see them when creating new invoices.